Accounting

The sub-links under the Accounting menu will help you learn about or refresh your knowledge of the UAN Accounting module. There are links to manuals, handbooks, and online training sessions.

UAN Accounting Module Training

Refresh your knowledge of specific Accounting functions in UAN! The videos are a compilation of sections from various UAN courses. A ‘Refresher’ class handbook is provided as an optional resource for newly appointed or hired fiscal officers to help you navigate your first month on the job.

Here's the Accounting Refresher Handbook.pdf

Online Training Sessions

Select a link below to view the training section.

1. Overview / Self-Training Resources
2. Checking Accounts
3. Funds
4. Cost Centers
5. Revenue Accounts
6. Appropriation Accounts
7. Revenue Budgets
8. Appropriation Budgets
9. Investment Maintenance
10. Investment Transfers
11. Receipts – Standard & Memo (Refresher 2022)
12. Receipts – Interest (Refresher 2022)
13. Purchase Orders (Refresher 2022)
14. Payments (Refresher 2022)
15. Interfund Transfers
16. Interfund Advances
17. Checking Transfers
18. Accounting Utilities / Receipt / PO / Payment
19. Accounting Utilities / Fund Balance Adjustments & Misc Utilities
20. Bank Reconciliation & Utility
21. Reports
22. General Maintenance / Part 1
23. General Maintenance / Part 2
24. Compliance Violations / Reserve Balance Accounts

Bank Reconciliation

This course includes the following training sessions:

• Simple Bank Reconciliation– A demonstration on how to add and post/print a bank reconciliation within UAN.

• Complicated Bank Reconciliation– A step-by-step diagnostic procedure to conduct when reconciliation issues are encountered.

• Bank Reconciliation Worksheet(Revised 03/2014) – Used in conjunction with the Complicated Bank Reconciliation tutorial.

Housekeeping

Receipts

• Void a Current Year Receipt
• Void a Prior Year Receipt
• Adjust a Receipt Posted for the Wrong Amount
• Produce a Receipt Refund Warrant
  
  • Void a Receipt Refund Warrant
• Correct a Receipt Posted to the Wrong Revenue Account(s)
• Manage a Customer NSF Check

Payments

• Reissue a Lost or Damaged Current Year Warrant
• Void a Current Year Warrant or Electronic Payment
• Void a Prior Year Warrant or Electronic Payment
• Payment Cleared the Bank for a Different Amount
• Adjust a Current Year Payment by a Refund
• Correct a Payment Posted to the Wrong Appropriation Account(s)

Purchase Order

• Close Purchase Orders
• Adjust Purchase Orders

Audit Adjustments

• Audit Adjustments

Interfund Advance

• Repayment of an Interfund Advance

General Information

• Warrant Check Designer
• Tips and Tricks Video

How To Manage Your Current Year Operating Budget

• How to Manage your Current Year Operating Budget Video
• Slide Handout PDF
• UAN New Money Quick Guide PDF

For Libraries Only – Detailed Expenditure Codes

• UAN User Note for Libraries (Aug. 2023)
• Library Chart of Accounts
• UAN Library Training – Detailed Expenditure Codes (Apr 28, 2023)
• Library COA FAQs