Year-End Update

The following information is provided to assist you with completing required year end procedures. Included below are links to recorded online training sessions and materials from the annual UAN Year End Update Conference.

Pre-Year End Training

This video is designed to help you have a smooth year end process. We present areas to focus your attention on leading up to December to ensure you are ready to begin the year end process with a clean slate, have all accounting and payroll errors resolved, and get a head start on next year while working in Temporary Mode.

• Pre-Year End Training Video

2023 Year End Procedures

The Year End Procedures is a detailed guide through the process of closing fiscal year 2023 while the Year End Best Practices is an optional checklist designed to be used in conjunction with the Year End Procedures. The Year End Best Practices is intended for individuals who would like to follow a single path through the year end process even if that means delaying some work in order to maintain a set step-by-step sequence of tasks to complete. Refer to the Year End Procedures when greater detail on any particular step is needed.

• Year End Best Practices
• Year End Procedures
• Library Supplement

2023 Year End Update

The 2023 Year End Update has been recorded and can be viewed on YouTube through the following link. The Year End Best Practices is the document used throughout the Update.

• Year End 2023 Update

1099 Form Designer

UAN provides a tool to customize the layout so that you can print to forms that have minor variations from the standard IRS layout.

• Custom Layout Video

Notes to the Annual Financial Statements

A Local Government Services representative presented the following training video and handouts on preparing Notes to the Annual Financial Statements at the 2016 Year End Conference.

• Notes Training (LGS Guest Speaker Presentation Video)
• Notes Training Quick Checklist
• Notes Training (Township Examples)
• Notes Training (Village Examples)

GASB 54 Guidance For OCBOA Statement Filers

The Year End Procedures provides technical guidance for selecting fund classifications in the application, but UAN cannot provide advice about which classifications to apply. For guidance regarding GASB 54 fund classifications, read the AOS Bulletin 2011-004 (issued September 29, 2011). In addition, Local Government Services has provided UAN with a Fund Purposes guide. We provide these documents below for your convenience:

• Auditor of State Bulletin 2011-004
• Local Government Services GASB 54 Fund Purposes Guide